Webalab

There’s 2 types of storage, hot storage and cold storage. Hot storage is the storage that has traffic. Party supplies, for example, or a pasta maker that may be used once every 3, 4 months. Cold storage is the stuff that nobody expects to use anytime soon.

For hot storage you want to use clear bins, so you can right away see what’s inside. For cold storage doesn’t matter as much, there’s a benefit on having only clear bins, but if that’s not the case, or even so, this might help.

TLDR; Each ‘storage container’ gets a document (photo/text), something that can be deep-linked. Make a QR of that link and stick it on a box. Months later just scan the QR code and see what’s inside.

There are different ways to implement this, each with different advantages and disadvantages. Grasping the concept should be enough to figure out a custom implementation for your needs.

Apple Notes: Its a process to get the url to deep link a note. So much so that’s not worth trying.

Obsidian: This is the easiest, get the url to a note, QR and you should be able to get to that note by scanning the code. With the note up should be super easy to see the content via a list or a photo, as well as updating the photo or list of content.
** The inconvenience is that’s difficult to share with the family members**

Doku Wiki: This is a bit convoluted to setup, and requires some skill and infrastructure, but is far the most useful, has editing tools, user access. This is running a wikipedia on the local network, so anybody with access to the network should be able to go to the link and edit and see what’s inside.

Depending on the implementation it could also be possible to search for things and get the location of where its stored, instead of the other way around.